University of Florida Department of Physics: Computer Support



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Check your E-mail @ the Physics Department


E-mail is a vital form of communication that our department utilizes on a daily basis. The methods outlined below are the best ways to check your Physics Department e-mail. Should you have any questions, please visit room 2121, or use the Contact Us form above.


This information has been updated as of June 21st, 2006 and reflects the changes made to UF's SMTP server in late May of 2006. Instructions for sending mail via UF's SMTP (outgoing e-mail) server from off-campus locations are now included at the bottom of this page.


Use SSH to check your Physics Department e-mail with Pine.

  • Log into any Departmental machine by using SSH. This can be accomplished by:

    • Windows Machine: Using the Secure Shell SSH Client (Obtainable via room 2121).

    • Unix/Linux Machine: Open a terminal window, and then type ssh machine-name (i.e.

    • Alternative Method: Use the JAVA-Based SSH Portal located in the upper-right corner of this page. Accept the security certificate, and once the applet has loaded, be sure to click on "File", and then "New Connection" so that you can enter your desired machine-name, username, and password.

  • Once you have successfully logged in via SSH, simply run the Pine e-mail program by typing "pine" and pressing the "enter" key on your keyboard.




Use a Standalone E-mail Client to check your Physics Department e-mail.

    Download Mozilla Thunderbird
    • This application can be found in the Internet Applications section of our Software information portal. We STRONGLY recommend using Mozilla Thunderbird for its ease of use, security features, junk mail detection, and several other enhancements. Remember, this program is FREE OF CHARGE for ANYONE to use!

    Once you have opened your e-mail client, use its new account wizard, and configure the client with the settings below:

    The information below is CASE-SENSITIVE, so be sure to enter it exactly as typed below.

    • Mail Server Type: IMAP (Do NOT use POP3 under any circumstances)

    • The benefit of IMAP is that your mail is being read live from the mail server, meaning that no matter where you access your e-mail from, all of your e-mail will be available to you.

    • Incoming Mail Server Name:

    • Outgoing Mail Server (SMTP): This server varies per your location. Chose the best option below based on your location, or seek assistance from room 2121 if you are unsure which to select.

      • : Best used if the machine never leaves the department. (i.e., a staff/faculty desktop)

      • : This can be used on a machine within the department, anywhere on campus, and on GatorLink Dial-Up. Be sure to use your GatorLink username and password when it asks for outgoing mail authentication, or your messages will not be delivered.

      • : This server CAN ONLY BE USED when you are on a Cox Cable Internet Connection in the Gainesville/Ocala area. (i.e. a home machine using Cox Cable Internet)

    Sending e-mail via UF's SMTP (outgoing mail) server from Off-Campus

    The information below is CASE-SENSITIVE, so be sure to enter it exactly as typed below.

      Edit your Outgoing Mail (SMTP) settings to use the information below. In Thunderbird, click on Tools, Account Settings. In the new window that appears, click in the bottom left column where it says "Outgoing Server (SMTP)". Create/edit a GatorLink profile that utilizes the settings below.

      • Incoming Mail Server Name:

      • Outgoing Mail Server Name (SMTP):

      • Port: 587

      • Authentication Required: Yes. Use your Gatorlink username and password

      • Security: TLS (Do NOT use SSL)

Once you have successfully entered this information, you should now be able to check and send your departmental e-mail from almost any location in the world.

Java-Based SSH Portal

SSH Login

JAVA Required: The portal takes a moment to load after being activated.

Contact Information

Department of Physics

Computer Support Center

New Physics Building - Room 2121

Gainesville, FL 32611-8440

Phone: (352) 846-3134



    Bryan Allen, UF Physics Dept.


Page Last Modified:

July 31st, 2006 - 3:05pm

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